INtouch stores names, addresses, phone numbers and notes, prints envelopes or labels, and dials phone numbers, all from a convenient and easy to use Desk Accessory. Because INtouch is a Desk Accessory, you have instant access to its features and your information at any time.
While the fully-functioning version of INtouch can store an unlimited number of records, this demo version can store only 5 records, and every envelope it prints will have a message in the lower left corner that reads “This was printed with INtouch.” If you would like a fully-functioning version of INtouch, contact Advanced Software at (408) 733-0745.
Here is a list of some of the features available in INtouch:
• Store an unlimited number of names and addresses.
• Print single envelopes, labels, or address records (including notes).
• Dial phone numbers listed in the Notes or Address fields.
• Easily copy and paste addresses from your documents to INtouch and vice versa.
• Quickly locate any text or record in the database using the convenient “Search” and “Go To” features.
• Add up to 32,767 characters (about 14 pages) of notes for each address.
• Zoom the Notes field for a larger typing area.
• Automatically time and date stamp your notes.
• Print graphics on your labels and envelopes.
• Add postal bar codes and Facing Identification Marks (FIMs) to your labels and envelopes (these marks help the post office expedite the delivery of your mail).
• Create self-addressed envelopes.
• Store multiple layout designs for printing envelopes or labels.
• Import addresses from any Tab-delimited text file, or from a QuickDEX™ file.
• Export addresses from INtouch to a variety of formats.
Installation Guide
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Installing INtouch on your computer:
INtouch is a special type of Macintosh program called a Desk Accessory. While Macintosh applications are launched by double-clicking an application or document icon under the Finder, a Desk Accessory is launched by choosing it from the list of Desk Accessories under the Apple menu. To add INtouch (or any other DA) to the list of desk accessories under the Apple menu, you must first “install” it with a program called the Font/DA Mover.
The instructions below describe installation of a Desk Accessory using the Font/DA Mover. If you use a commercial program such as Suitcase, you should refer to the instruction manual that came with that program.
1. Place the INtouch demo disk in your disk drive. If you are using a hard disk, copy the INtouch suitcase into the folder containing your desk accessories.
2. Double click on the Font/DA Mover icon.
3. With the Font/DA Mover dialog box on the screen, click “Desk Accessory” and then click the Open button on the bottom right of the dialog box. A standard file selection dialog box will appear.
4. Locate INtouch and open it from the file selection dialog. Next, click once on INtouch to highlight it.
5. Click the Copy button to copy INtouch to your System and then click Quit to leave the Font/DA Mover.
If you are using MultiFinder, restart your computer. INtouch is now installed in your system and should appear in the list of DA’s when you pull down the Apple menu.
The Main Window
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The INtouch main window is designed to be fully self-contained. Almost every feature of the program can be accessed from this main window by clicking a button or icon.
When you first use INtouch, the only record in the database will contain the address and phone number for Advanced Software. This record cannot be modified or deleted. If you ever need help with INtouch, you will always know where to find us.
Entering Addresses
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After clicking the Insert button, you can enter a new address. If the address exceeds the width of this window, INtouch will wrap the text so that all of it is visible on the screen. However, INtouch will only print a new line for each carriage return you enter. Therefore, use the Print Preview feature (described later) to verify that the address will fit properly with the font, size and text style you have selected.
The Address field can display up to six lines of text on the screen. If you enter more than six lines, the data will remain intact and will print; however, it will not be visible in the window. To view this text, select it by positioning the cursor at the end of the sixth line. Then, as you hold down the mouse button, drag down until all of the text is selected. As you drag down, the text will scroll through the window. To scroll back up to the top of the window, continue holding down the mouse button and drag the cursor to the top of the screen. The text will then scroll back to the top of the window. INtouch also supports your Macintosh cursor (arrow) keys.
Moving Addresses Between Applications with the Snapshot Button
INtouch will help you to quickly pass addresses back and forth between INtouch and other applications. The Snapshot button at the top left of the main window (it looks like a camera) allows you to instantly copy the currently displayed address in INtouch into the clipboard, or paste an address from the clipboard into INtouch.
To copy an address from INtouch into the clipboard, choose any record and click the Snapshot Button. The entire address is now in the clipboard and can be pasted into a letter or other document. To copy an address from the clipboard into INtouch, hold down the “Option” key while clicking the Snapshot icon and INtouch will insert a new record and automatically paste an address from the clipboard into the new record. This feature makes copying addresses from your letters into INtouch very fast.
You can also use the Cut, Copy and Paste commands found in the Macintosh Edit menu.
Entering Notes
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You can add up to 32,767 characters, or about 14 standard-sized pages in the Notes field. If you would like a larger typing area, click the zoom box on the top right corner of the Notes field. Click the “Stamp” button to insert the current date and time.
Telephone dialing (described later) works exactly the same way from the expanded Notes window as from the main window.
To shrink the window back to its original size, click the zoom box again. The notes will automatically rewrap to fit the smaller window size.
Searching
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When you open INtouch, the cursor appears in the Search field. You can also move the cursor to the Search field by clicking in it or pressing the tab key. Enter a string of characters (or “search string”) to find in your addresses and notes. Searching starts with the currently displayed address, followed by the associated notes. It continues to the next record and its notes and then through the entire file until a match is found. Searching is circular through the entire database. If you wish to cancel a Search in progress, click the mouse button.
Telephone Dialing
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Before using the dialing feature, click the Telephone icon to enter the appropriate information for your telephone and method of dialing. You only need to enter these settings the first time you use INtouch. If you use a modem, choose “Modem port” and be sure that your modem cable is plugged into the modem jack on the back of your computer. If you don’t use a modem and have a tone dial phone, you may still be able to automatically dial numbers by choosing “Mac Speaker.” Locate the speaker in your Macintosh and hold the mouthpiece of your telephone as close to it as possible. The tones from the speaker should dial the selected number. The Printer port can also be used with a modem, but only when AppleTalk is “Inactive.” To make AppleTalk inactive, select “Chooser” from the Apple desk accessory menu and click “Inactive.” Select “Tone” for tone dialing or “Pulse” for pulse dialing. If “Mac Speaker” is selected, you must use Tone dialing.
After you choose your settings in the Telephone Setup dialog, click the Dial button and INtouch will dial your number. If you click this button while the cursor is in either the Address or Search fields, INtouch will dial the first number it finds in the Notes field. If you have more than one telephone number entered in the Notes field, position the cursor in front of the number you want INtouch to dial before you click the Dial button. INtouch will always dial the first telephone number that it finds after the cursor.
To dial a number that is in either the Address or Search fields, select the number and press the “option” key while clicking the Dial button.
If you are dialing through the modem or printer ports (not the Mac Speaker), you will need to click the mouse after you have picked up the telephone receiver to disconnect the modem from your phone.
Special Instructions for Other Dial Options:
The Other Dial Options window is designed to store three phone numbers or strings of numbers you frequently use. You can also include any Hayes compatible commands. If you type a caret symbol, “^” (the shift-6 character), in this window, INtouch will substitute the first phone number found in the current Notes field.
Layout
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Use the “Layout” button to customize the way your envelope or label will look when it is printed. Choose any combination of Envelope/Label Style and Return Address in the Layout dialog for printing. Click the option “Swap mailing & return addresses” to create self-addressed envelopes. Clicking “Don’t print mailing address” will suppress the mailing address from printing. This option is particularly useful for printing many envelopes with only the return address or a company logo.
Envelope/Label Style
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You can create up to 15 different styles for your most commonly used types of envelopes and labels.
To create a new style:
1. Click the Edit button.
2. Click the Insert button to bring up a new Untitled style dialog.
3. Enter the dimensions of your envelope or label. Click the Text Style and Page Setup buttons and enter all appropriate information.
4. Select Envelope or Label. If you select “Label,” the Position Offsets option will become active. The position offsets tell the printer how many labels to skip from the top and left in a sheet of labels.
5. Click “Bar Code” if you would like bar codes on your envelopes. Also, choose the appropriate type of “feed” for your printer from the Feed pop-up menu.
6. To remove an existing style, click the Delete button. Clicking the left and right arrow buttons next to the style name selects the previous or next style. Click anywhere in the style name to edit the current name.
7. When you have entered all of the information click the Done button.
Text Styles:
You can independently select text styles for the mailing address and the return address. With the fully functioning version of INtouch you can also create your own envelope/label messages.
Select the font and size from pop-up menus. The font menu will list all fonts installed in your system. Add any combination of styles by clicking the appropriate check boxes. The word “Sample” illustrates how text will appear with the selected options.
Return Address
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You can create up to 10 different return addresses. To create a return address, choose Layout from the main window, and click the “Return Address” Edit button. Once in the return address dialog, click the Insert button to add a new return address, or click the Delete button to delete the current address. Use the left and right arrow buttons to edit the previous or next return address respectively.
A return address can be regular text, by selecting “Text,” or a graphic copied from the clipboard by selecting “Picture.” If you select “Text,” then the button to the right of the Address field will say “Style…” and you can set text styles accordingly. You can enter text directly from your keyboard or paste in any text from your clipboard.
Only one font and text style can be used with each return address. If you wish to use a return address with more than one font or text style, you can create one with mixed styles in a drawing program like MacDraw or SuperPaint. Copy the object from the drawing program and paste it as a “graphic” into INtouch. See below for more details on using graphics.
Using a Graphic or Logo for the Return Address:
If you want to use a graphic, such as a company logo, for the return address:
1. Select a picture from your scrapbook or from a document.
2. Copy it to the clipboard.
3. Open INtouch.
4. Choose Layout from the main window.
5. Click the Edit button next to “Return Address.”
6. Click “Insert” to add a new style.
7. Select “Picture” and the label on the button to the right of the Address field will change to “New Graphic.”
8. Click the New Graphic button to paste in a graphic from the clipboard. If you want to conserve disk space and remove an existing graphic from INtouch, hold down the Option key while clicking the New Graphic button.
9. Click “Done” to return to the Layout dialog.
Printing with INtouch
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INtouch can print a single envelope or label, or an entire address record with any associated notes. If the current Env/Label Style is set to Envelope, then “Envelope” will appear under the print button in the main window. If the current “Env/Label Style” is set to “Label,” then “Label” will appear in the main window. When you are ready to print, click the Print button. To print both the Address field and the corresponding Notes field, choose “Record.” When printing a Record, INtouch will print the Address field with the font and font size that you have selected in the Env/Label Style window.
Page Setup:
When printing either an envelope or a label, the Page Setup in the associated Env/Label Style will be used. When printing a Record, choose the Page Setup icon from the main window. This icon will be dimmed when Envelope or Label is selected.
Print Preview:
By clicking the Print Preview button, INtouch allows you to preview the currently selected envelope or label. Print Preview is useful for viewing all the elements of a label or envelope before printing. It will make use of all the current settings selected in the “Layout” dialog, including bar codes.
Print Preview will not work when printing address records. The Print Preview button is dimmed when “Record” is selected in the main window.
The size of the print area in the Print Preview dialog remains fixed, regardless of the sizes set in the “Env/Label Styles” dialog. INtouch will scale the selection accordingly for the sizes you have set. What you see in Print Preview may look disproportionate compared to what actually prints. You can, however, use Print Preview to see if text or graphics will collide when printed. You can print the envelope or label directly from this dialog by clicking the Print button.
Additional Notes on Printing
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Printing with an ImageWriter®:
Printing envelopes and labels on an ImageWriter may require a little practice before you do it routinely. Here are some suggestions that may help:
Select “Form” from the “Feed” pop-up menu in the Env/Label Style dialog and then select “Tall Adjusted” in the ImageWriter Page Setup dialog. Position the envelope as close as possible to the left alignment guide. Be sure to adjust the paper thickness lever. When printing envelopes, it is a good idea to set this guide to twice the thickness of the paper bond you are using; if you don’t, your envelopes may print with smudged ink. Trial and error is the best way to find the ideal adjustment. If your envelopes still print with smudged ink, try using a new ribbon. For best results, do not use the ImageWriter in “Landscape” mode.
For additional help, please refer to your ImageWriter manual.
Printing with a LaserWriter® and LaserWriter Plus:
Each envelope must be fed manually into the LaserWriter. Be sure to use the manual feed guide on the side of the paper tray and select the appropriate orientation in the Page Setup dialog.
Printing with a LaserWriter II:
To print envelopes on a LaserWriter II, it is best to use the center feed guide; be sure to select “Center” from the “Feed” pop-up menu and then select Landscape mode in the Page Setup dialog. Lay the envelope face up between the two guides with the top edge of the envelope facing to the right. Slowly squeeze the guides together until they loosely touch each side of the envelope.
Printing with a Personal LaserWriter®:
To print envelopes on the Apple Personal LaserWriter, select “Apple PLW” from the “Feed” pop-up menu in the Env/Label Style dialog and then select “Landscape” in the Page Setup dialog. Also, select the “Options” button in the Page Setup dialog and then select “Larger Print Area.”
Printing with a Hewlett-Packard DeskWriter®:
To print envelopes with the Hewlett-Packard DeskWriter, select “DeskWriter” from the “Feed” pop-up menu in the Env/Label Style dialog and then select “Envelope” in the Page Setup dialog. The DeskWriter cannot print on the bottom 11/16" of an envelope. Therefore, bar codes are not an option with the DeskWriter because they would not meet the US Postal regulations.
Printing Labels and Rolodex® Cards:
You can purchase sheets of labels or “Rolodex Cards” and print your INtouch addresses on to them one at a time. Select “Label” in the “Envelope/Label Style” dialog and enter the appropriate dimensions and position offsets. Also, if the labels you are using are on a continuous roll, you will need to feed them as individual “pages” that do not exceed 11" in length. If they are less than 8.5" in width, be sure to select “Center” from the “Feed” pop-up menu.
LaserWriter and compatible printers cannot print on the extreme edge of any page. When you print labels, this “non-printable area” may throw your labels out of alignment. If this happens, go to the Page Setup dialog (from the Main Window, choose “Layout” and then the “Edit” button next to “Env/Label Style”) and click “Larger Print Area” or “Edge-to-Edge” printing. In some Page Setup dialogs, you must first click on an “Options” button that will then bring you to another window where these additional features are located. You can also try printing on “LaserWriter Labels” that are designed to be used specifically with a LaserWriter printer and have a non-printable margin around the edges.
